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If you plan to photograph, film, record audio of, or take notes during a school lecture or lab, University policies provide guidelines for such recordings to protect the privacy and copyright of individuals.
To protect:
All University students, faculty, staff, guest lecturers, and people using University facilities.
Below is a summary of the Policy on Use of Recordings of Course Presentations (.pdf, 1 page, 24 KB).
Students
Faculty and staff
Faculty or people directed by faculty may create and distribute such recordings if there is no conflict with other University policies. For example, using University facilities to create a recording for sale to anyone is prohibited.
Special Considerations
In all cases above, if the recording captures sounds or images, the University suggests that the recorder and distributor give special consideration to both of the following:
Any recording or distribution not outlined above requires written consent from the instructors, presenters, and the Chancellor.
See Official Policies Regarding Recordings for links to the official policies surrounding recordings of course presentations.
If a recorder or distributor fails to protect an individual's right to privacy, the person whose privacy was violated may file a lawsuit seeking monetary damages. (See Invasion of privacy.) Additionally, the University could impose disciplinary action.
If a recorder or distributor fails to protect copyrights, the copyright owner may file a lawsuit seeking:
Additionally, the University could impose disciplinary action.
Fair use is a doctrine in United States copyright law that allows limited use of copyrighted material without requiring permission from the rights holders, such as use for scholarship or review. Fair use is commonly misunderstood.
Guidelines on fair use at University of California Fair Use and Permissible Photocopying of Copyrighted Works are intended for University employees interpreting fair use of others' materials used in their own work.
Unfortunately, no University guidelines exist for other fair use situations such as students interpreting fair use in the process of recording and distributing course presentations. It is generally unwise for any layperson to interpret fair use without the assistance of a legal expert.
If you plan to photograph, film, record audio of, or take notes during a school lecture or lab, the University suggests that you secure privacy consent from everyone identifiable in the recording before the recording or distribution takes place.
When you have secured privacy consent in the context of the Recordings Policy Summary, it means that you have obtained a person's permission for their name or likeness to be included in your recording.
Unfortunately, the University does not provide guidelines for securing privacy consent.
If you plan to photograph, film, record audio of, or take notes during a school lecture or lab, the University suggests that you secure copyright consent from all copyright owners of all copyrighted materials included in the recording before the recording or distribution takes place.
When you have secured copyright consent in the context of the Recordings Policy Summary, it means that you have obtained permission from a copyright owner for his, her, or their copyrighted materials to be included in your recording.
The University provides guidelines to faculty for securing copyright consent in:
While these materials are primarily oriented toward faculty who use copyrighted materials in their teaching, the advice should be applicable and useful to those who are involved in making recordings of the resulting course presentations.
If you plan to photograph, film, record audio of, or take notes during a school lecture or lab, and if your recording or distribution is not expressly permitted by the Policy on Use of Recordings of Course Presentations (.pdf, 1 page, 24 kb), the University requires that you obtain written consent from the instructors, presenters, and the Chancellor before the recording or distribution takes place.
When you have secured this written consent in the context of the Recordings Policy Summary, it means that you have obtained permission to record and distribute a course presentation beyond what is expressly permitted by University policy.
Unfortunately, the University does not provide guidelines for securing written consent.
The following University of California policies are relevant to this summary.
| Policy |
Last Updated |
# of words |
Brief Description | Addresses these questions regarding recordings | More Information |
|---|---|---|---|---|---|
| Policy on Student Conduct and Discipline |
Oct 19, 2006 |
2,898 |
The University describes: expectations of student conduct grounds for discipline student discipline procedures, process, and administration. |
Can unauthorized use of University equipment or resources be grounds for student discipline? (Yes, Section 102.06) Can involvement with course recordings be grounds for student discipline? (Yes, under certain conditions, Section 102.23) |
|
| Policy on Use of Recordings of Course Presentations (.pdf, 1 page, 24 kb) |
Sep 23, 2005 |
439 | It is permissible to distribute recordings made during course presentations under certain circumstances, conditions, and considerations. This policy covers recordings in any medium, including handwritten or typed notes. |
Under what conditions may one distribute recordings of course presentations? (Section B) What considerations should be given to individual privacy and copyright ownership when doing so? (Section C) |
|
| Policy on Ownership of Course Materials |
Sep 25, 2003 |
1,193 | In nearly all cases, the copyright of course materials resides with the person who creates them. Also, the University retains a license to continue to use and revise them for continued instruction. | How does the University define course materials? Who owns the copyright to them? |
Summary of the 1992 Policy on Copyright Ownership and the 2003 Policy on Ownership of Course Materials |
| Faculty Code of Conduct (.pdf, 12 pages, 413 kb) |
Jul 17, 2003 |
3,814 | Faculty are expected to abide by a code of conduct which describes: - professional rights of faculty - professional responsibilities - ethical principles - unacceptable faculty conduct - enforcement and sanctions |
May faculty use University resources or facilities to create a recording for commercial gain? (No, Section II.C.3) |
|
| Conflict of Commitment and Outside Activities of Faculty Members (.pdf, 16 pages, 146 kb) |
Jul 1, 2001 |
5,653 | Faculty are expected to ensure that their activities outside the University do not interfere with the fulfillment of their University responsibilities. |
How does the University define outside professional activities and outside non-professional activities? (Section 025-4) If I participate in compensated or uncompensated outside professional activities, what guidelines should I follow? (Sections 025-10 and 025-30) If I involve students in outside professional activities, what guidelines should I follow? (Section 025-50) |
|
| Policy on Copyright Ownership |
Aug 19, 1992 |
1,969 | Provides guidance regarding who owns the copyright for all categories of original works -- except course materials -- created by the University of California community. |
Under what conditions is something I create owned by the University? (Section IV) If one or more people shared in the creation of a work, who owns it? (Section V) |
Summary of the 1992 Policy on Copyright Ownership and the 2003 Policy on Ownership of Course Materials |
| Policy on the Reproduction of Copyrighted Materials for Teaching and Research | Apr 29, 1986 |
4,424 |
Faculty and staff are advised of their rights and responsibilities regarding the photocopying of copyrighted materials for teaching and research. (This policy specifically covers photocopying and does not provide direction on other methods of recording such as audio, video, or notetaking.) |
What photocopying guidelines are provided by the University? What may I photocopy without restriction? How can I determine if what I'm photocopying is covered under "fair use"? In which situations must I obtain written permission from the copyright holder before photocopying? How do I obtain such permission from a copyright holder? |
Summary of the 1986 Policy and Guidelines on the Reproduction of Copyrighted Materials for Teaching and Research |
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Revised: 02/12/2007, UCSF Student Computing Committee &
UCSF Office of Technology Management
© Copyright 2007 University of California Regents, All Rights Reserved.